I. What does this Privacy Notice coverThis notice sets out what personal data we collect, for what purposes and your rights in this respect.
This privacy notice provides you with information on the processing of your personal data when visiting the Shell Recharge website, using the Shell Recharge App or using services and/or purchasing products from Shell Recharge. NewMotion markets and trades under the Shell Recharge brand. Please note that you when using Shell Recharge products and services you are entering into a relationship with NewMotion which is a member of the Shell Group of companies.
This privacy notice explains, amongst other things, what personal data we process, for which purposes we process your personal data, for how long we hold your personal data for; how to access and update your personal data and where to go for further information or to lodge a complaint.
As well as this Privacy Notice, bespoke privacy notices and supplementary privacy statements may contain further information about how Shell is processing your personal data. These privacy notices may vary among the countries in which we operate to reflect local practices and applicable law requirements.
II. Special Notice - Processing children’s personal dataIf personal data of children is gathered this requires consent of the parent or guardian.
We do not intentionally collect personal data of individuals of those who are under 16 years old. Except in those cases where we organize educational events specifically designed for those under 16 years old. If you are under 16 years old (or a different age to reflect local legal requirement for minors) please do not send us your personal data.
Given that our products and services relate to driving, we assume you are over 16 years old. If you wish to contact us in a way which requires you to submit your personal data (such as for educational or innovation events) please ask your parent or guardian to do so on your behalf.
III. Who is responsible for any personal data collected
IV. What personal data do we processThe categories of personal data we process.
We collect personal data about you, as a Shell Recharge customer, user of our app and/or visitor to our website and social media pages. Please find the type of interaction you have with use to learn more about what personal data we process. For your convenience we have divided the interactions across 5 types: Charge Card users, Charge Point Purchasers, Charge Point users, website and app users and direct interactions.
1/ Charge card users: refers to every person that uses a charge card or charge token offered by or powered by us to obtain access to a charge point. Charge cardusers interact with us by means of registration and use of the charge card.
- Registration: when you register a charge card with us, we collect your name, email address, charge card number, home address and payment details including bank account details or credit card details and whether you opt for public charging. In case the charge card is provided to you by a 3rdparty (such as a lease company, a fuel card provider or your employer) and/or a party which pays for the use of your charge card, said 3rdparty has registered this charge card on your behalf, sharing your charge card number with us.
- Use of a charge card: when you use a charge card on a point operated by and connected to our charge points we additionally (to the registration data) collect your charge session details which are your charge card number, start/stop times, your electricity use, charge point ID, location of the charge point used. The same applies when you scan a QR code on a charge point and opt for downloading an app to create your account, in which case we only not will have a charge card number. When you use any other charge point, thus not operated by us but made accessible to you with a charge card we will only receive the charge session details listed in combination with your card number from the charge point operator. This enables us to identify you and invoice you for the charge session. If the charge card is provided to you by a 3rd party who pays for your use of the charge card, we share the charge session details listed with this party for billing and settlement purposes.
2/ Charge point purchases: when you buy one of our charge points, for billing and installation purposes we will collect your name, home and/or installation address, email address, phone number and payment details. We share your name, contact details and installation address to schedule an appointment directly with you with transportation, installation and maintenance service companies.
3/ Charge point users:
- Registration: before you can start using a charge point, we request you to register it in your account and we collect your name, email address, home and/or installation address, charge point number/ID and payment details.
- EV lease drivers: lease drivers do not purchase a charge point but do have one installed at their home address. In order to facilitate the process,you provide us with your name, contact details and car type. We collect this data during the registration process for yourcharge point preferences and the specific home and fuse box details needed for the installation. We share your name, contact details and installation address to schedule an appointment directly with you with transportation, installation and maintenance service companies.
- Ad hoc charging: when you scan a QRcode displayed on a charge point to enable you to do ad hoc charge two options are presented to you. You can opt for charging with direct payment, in which case we only request you to provide us with your credit card details and we will only store the last four digits of your credit card number, the expiry data and the security code. Please note that a 3rdparty payment provider will process your payment. The second option would be to download an app and create an account. The data collected will be the same as mentioned at Registration and all personal data is stored in an encrypted manner.
- With charge card of another e-mobility service provider: when you use one of our charge pointswith a charge card or token not offered by or powered by us we will only collect your charge card ID (thus not your name), start/stop times, your electricity use, charge point ID and location. This charge session data will be shared to us with your charge card provider for billing and settlement purposes.
- Smart charging: when you are in the possession of a connected charge point at your home than you are presented with functionalities and settings. First of all, we collect the data you provided when registering your account. When you opt for reimbursement, we additionally collect data regarding the electricity rates of your utility company as provided by you to reimburse you for the energy costs related to charging at home. The lease company and/or your employer will be invoiced for the costs of your charging sessions at home showing your charge card number, start/stop times, your electricity use, charge point ID, location of the charge point used, this invoice will also show your use of your charge card when public charging is activated. When you opt for guest usage by which you enable other ev-drivers to use your charge point we collect the settings you chose. This can be paid guest usage by which you add a charging tariff or free guest usage. The setting of paid guest usages also allows you to create a group of charge point users in the possession of a charge card to charge at your charge point for free by adding the charge card numbers of these persons to your account. When you publish your charge point, we will make the location and tariff settings of your charge point visible in our chargemap in the Shell Recharge app. Upon request of grid operating companies, we might collect the power usages of your charge point at certain moments and share it with the grid operating companies on an anonymous and aggregated level for grid balancing purposes.
4/ Website/App Users:
- General: if you use our applications for mobile devices, we may collect your location data (with your consent) in order to make it possible for you to use the navigation option, to receive charging notifications or to enable you to notify us about faults. Besides this your mobile device will automatically share certain data with us because the device interacts with the app. When you use the app, you create an account for which we collect the data mentioned with “charge card use, registration” and “charge point user”.
- Exchanges by device: when you visit our websites, data is automatically collected by the technology platforms providing the experience. For example, your web browser or mobile device may share certain data with us becausethose devices interact with our website. This data includes device ID, network access, storage information and battery information, cookies, ip-addresses, referrer headers, data identifying your web browser and version and web beacons and tags.
5/ Direct Interactions:
- Newsletter and publications: if subscribed, we will collect your name and contact information andyou can unsubscribe at any time.
- Campaign or competition: if you choose to participate in a campaign or competition, we ask for the necessary personal data required. This is to ensure we can operate it, announce winner(s) and to gauge the response to any marketing and to provide you with ongoing marketing offers if you have agreed to receive these as part of your participation.
- Surveys: if you participate in our surveys, we will collect your personal data as part of customer satisfaction research related to the products and services offered to you.
- Other: if you contact us by phone or email, we will collect the data you provide to us.
V. For what purposes do we process your personal dataWe only process your personal data where we have a lawful basis and purpose to do so.
The personal data covered by this privacy notice are only processed:
- with your explicit consent
- where it is necessary to conclude a transaction with you (such as payment information);
- where it is necessary for the purposes of the legitimate interests pursued by the relevant Shell company/companies, except where such interests are overridden by your interests or fundamental rights and freedoms
- where it is necessary for us to comply with a legal obligation
- where the processing is based on consent, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent
We process your personal data for the purposes of:
- providing our products our services to you
- managing your account, relationships and marketing
- account management including account verification (that is, ensuring that only you or someone you have authorized can access your account and information)
- customer service and development of our products and services
- performance of and analysis of market surveys and marketing strategies
- promotions and contests offered to our customers
- detecting or preventing fraud
We will only process your personal data where we have a lawful basis to do so:
- only the personal data included in this privacy notice is processed
- in order to take steps at the request of an individual prior to entering a contract
- where it is necessary to comply with a legal or regulatory obligation to which the we are subject to
- where it is necessary for the purposes of the legitimate interests, except where such interests are overridden by the interests or fundamental rights and freedoms of the individual/s (only if legally required) with the explicit consent of the individual
- in those cases where processing is based on consent, and subject to applicable local law which provides otherwise, you have the right to withdraw your consent at any time. This will not affect the validity of the processing prior to the withdrawal of consent
We may also process your personal data for a secondary purpose where it is closely related, such as:
- storing, deleting or anonymising your personal data
- audits, investigations, dispute resolution or insurance purposes, litigation or defence of claims
- statistical, historical or scientific research legal and/or regulatory compliance
In addition, in order to comply with legal and regulatory obligations, to protect our assets and employees/contractors and specifically to ensure that we can comply with trade control, anti-money laundering and/or bribery and corruption laws and other regulatory requirements, we carry out screening (pre-contract and on a periodic basis post-contract) on owners, shareholders and directors of our Business customers, Suppliers and Business Partners. This screening takes place against publicly available or government issued sanctions lists and media sources.
The screening does not involve profiling or automated decision making in relation to the counterparties or potential counterparties.
VI. What are the consequences of not providing your personal data
Personal data gathered by us for these processes either directly or indirectly is required in order to:
- fulfil legal requirements and/or which is required for entering a contract with a counterparty and continuing to contract with that counterparty
- maintain contact with business customers, suppliers and business partners, visitors to the website and investors
Failure to provide us with the information required will negatively affect our ability to communicate with you, or our ability to enter a contract with a counterparty or continuing to contract with a counterparty.
VII. Who will we share your personal data with
Your personal data are exclusively processed for the purposes referred to above and will only be shared on a strict need to know basis with:
- any company that is a member of our group of companies, which includes our parent company Royal Dutch Shell Plc, where necessary for internal administrative purposes, corporate strategy, auditing and monitoring, sanctions screening and research and development
- we may also share your personal data with our group companies where they provide products and services to us that help us to provide products and services to you as our customer
- we may also share your data within our group of companies to offer you promotions or to inform you about EV charging related products and/or services. This is based on your marketing consent preferences and in all cases any marketing material will be sent to you by us only
- our authorized 3rdparty agents, service providers and/or subcontractors
- a competent public authority, government, regulatory or fiscal agency where it is necessary to comply with a legal or regulatory obligation to which we are subject to or as permitted by applicable local law.
- on request of a party, we can forward your data to such party if such party has a legitimate interest to obtain your personal data. Parties who pay for your charge sessions on your behalf might have such a legitimate interest. We and the requesting party will conduct a legitimate interest assessment to determinewhether and which information is shared
Shell Single View of the Customer
With the aim of ensuring you have a seamless experience with the Shell group and depending upon the nature of your engagement with Shell, we combine information gathered from the sources referred to above to create a personal profile of you. This enables you to interact with different Shell companies more easily and ensures we have the most up to date information about you in order to better develop services and products and to tailor offers relevant to your specific interests.
Please note however, you can control how Shell uses this information. You can opt out of having your personal data combined in this way. For further details please refer to section below:‘Your rights in relation to your personal data’.
VIII. Transfers of your personal data to other countriesYour personal data may be transferred outside of your country, subject to appropriate safeguards.
Where your personal data is transferred to companies within the Shell group and/or to authorized 3rd party agents service providers and/or subcontractors who may be located in or outside of your location (including outside of the European Economic Area) we take organizational, contractual and legal measures to ensure that the personal data is exclusively processed for the purposes mentioned above and that adequate levels of protection have been implemented in order to safeguard the personal data.
These measures include Binding Corporate Rules for transfers among the Shell Group and European Commission approved transfer mechanisms for transfers to 3rdparties in countries which have not been deemed to provide an adequate level of data protection as well as any additional local legal requirements. You can find a copy of the Shell Binding Corporate Rules at www.shell.com/privacy.html
IX. Security of your personal dataWe are committed to safeguarding your personal data.
We have implemented technology and policies with the objective of protecting your privacy from unauthorised access and improper use. We may use encryption for some of our services, we apply authentication and verification process for access to our services and we regularly test, assess and evaluate the effectiveness of our security measures.
When you enter your credit card details, please be informed that a 3rdparty payment provider will process your payment. We will only store the last four digits of your credit card number, the expiry data and the security code.
X. How long do we hold your personal data forWe will only hold your personal data for a defined period.
Any personal data that is required for the purposes of conclusion and execution of agreements with (business) customers, suppliers and business partners will be held during the duration of the contractual relationship and up to 15 years after. For agreements which have a term of more than 5 years and for the purposes set out above these agreements will be held for 35 years with effect from the commencement of the agreement.
In all other cases for the purposes set out above, including personal data gathered which relates the screening against publicly available or government issued sanctions lists and media sources, such personal data is held for no longer than 15 years after it was first gathered.
In all cases information may be held for a) a longer period of time where there is a legal or regulatory reason to do so (in which case it will be deleted once no longer required for the legal or regulatory purpose) or b) a shorter period where the individual objects to the processing of their personal data and there is no longer a legitimate purpose to retain it.
XI. Your rights in relation to your personal dataYour rights and how to exercise them.
We aim to keep our information as accurate as possible. You can request:
- access to your personal data
- correction or deletion of your personal data (but only where it is no longer required for a legitimate business purpose such as completing a retail transaction)
- that you no longer receive marketing communications
- that the processing of your personal data is restricted
- combining of your personal data from different sources to create a personal profile no longer takes place
- that you receive personal data that you have provided to us, in a structured, digital form to be transmitted to another party, if this is technically feasible
To make any rights requests please email us at email@example.com or call us on +44 (0)20 3868 1036.
XII. Who to contact if you have a query, concern or complaint about your personal data
If you have any issues, queries or complaints regarding the processing of your personal data, please contact us at: firstname.lastname@example.org with subject “privacy officer”or call us on +44 (0)20 3868 1036.
Since we are part of the Shell Group, you may also contact the Shell Group Chief Privacy Office at Shell International B.V. The Hague, The Netherlands - Trade Register No. 27155369 Correspondence: PO Box 162, 2501 AN, The Hague, alternatively you can also email the Shell Group Chief Privacy Office at privacy-office-SI@shell.com
If you are unsatisfied with the handling of your personal data by us, you have the right to lodge a complaint to the Shell Group regulator which is the Dutch Data Protection Authoritylocated at PrinsClauslaan 60, 2595 AJ The Hague,The Netherlands. Please visit https://autoriteitpersoonsgegevens.nl/en for more information.
You also have the right to lodge a complaint to your countries data privacy regulator for which the contact details can be found here: https://edpb.europa.eu/about-edpb/board/members_nl
This Privacy Notice may change over time and was last updated on 30 March 2021